How to Upload Employees Using the Employee Upload Feature?

The Employee Upload functionality allows users to upload multiple employee records in bulk using the provided sample file.

1. Where can I download the Employee Upload sample file?

Download the sample/template file from the Employee Upload section and use the same format for uploading employee details.

2. Can I change the column names or format of the sample file?

No. Please do not change the column names, sequence, or format of the sample file. The file should be uploaded in the prescribed format.

3. What information should be filled in the sample file?

Enter all employee details according to the instructions provided for each field. Ensure that mandatory fields are not left blank.

4. Are there any field-specific validations?

Yes. Each field should contain data in the required format. Please follow the specified instructions for mandatory fields, dates, contact details, and other employee information.

5. How should Branch or Location details be entered?

The Branch/Location mapping functionality is already available in HRMS. Please enter the Branch or Location details exactly as per the configured Branch/Location mapping in the system.

6. What happens if incorrect or unmapped Branch/Location details are entered?

If the entered Branch or Location does not match the available mapping in HRMS, the employee record may not be uploaded successfully. Please verify the mapping before uploading the file.

7. Can I upload the file if some mandatory information is missing?

No. All mandatory fields and required validations should be completed before uploading the file.

8. What should I do if the employee upload fails?

Check the sample file for:

• Missing mandatory information
• Incorrect data format
• Invalid or unmapped Branch/Location details
• Changes made to the original column names or file structure

Correct the identified issues and upload the file again.

9. Can I use my own Excel file for Employee Upload?

It is recommended to use the system-provided sample file/template to ensure that all required fields, formats, and validations are followed correctly.

Note

Before uploading, please carefully verify all employee details and ensure that the file follows all the instructions and conditions provided in the sample file. This will help avoid upload errors.

Admin

August 26, 2026

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